Privacy Policy

Caroline Palmer Photography

Privacy Policy

The EU General Data Protection Regulation (GDPR) law comes into service on May 25, 2018.
The new Regulation aims to standardise data protection laws and processing across the EU; affording individuals stronger, more consistent rights to access and control their personal information.

Caroline Palmer Photography (CP Photography) uses your personal data to provide an effective photography service to you.
At CP Photography we have always taken our responsibility to look after your data seriously and we are committed to protecting the privacy of our customers and visitors to our website.
This Privacy Policy describes how and why we collect, store and use your data in a clear and concise manner.
When we talk about data and personal data in this Privacy Policy, we mean personal data which identifies you or which could be used to identify you such as your name, contact details and photographs.

1. Who is responsible for your data

Caroline Palmer Photography. We are the controller of the data which we collect from you and we control the way your personal data is collected and the purpose for which your personal data is used.

2. Personal data that will be collected

When you contact CP Photography through the contact form on the website you are asked for your name, email address and telephone number. Should your enquiry lead to a booking CP Photography will retain this information in order to be able to contact and invoice you. We need to collect this information in order to arrange the photography service you are requesting. If not, this information will be deleted. For invoicing purposes we will need to also have your postal address. Contracts for the CP Photography wedding photography service will contain names and addresses and ask for signed permissions with reference to how your photographs may be used. Invoices and contracts will be stored on a password protected external hard drive and paper copies in a locked filing cabinet. We will not share any of this personal data with any other parties. Photographs are also stored on password protected devices and presented online in password protected galleries unless permissions are given to use them in other ways.
Your personal data may be collected in communications we have with you by the following methods; emails, letters, telephone calls and messages sent to us via our social media platforms.

3. How we use your personal data

We can only use your personal data if we have an acceptable reason for doing so and according to data protection laws, we can only use your data for one or more of the following reasons:
To fulfil a contract that we have with you.
If we have a legal duty to use your data for a particular reason.
When you ‘Consent’ to Canterbury travel using your data.
When it is in our legitimate interest.
(Legitimate interests are our business or commercial reasons for using your data.)

4. How long we keep your data

We will only keep your data for as long as we need it. How long that will be will depend on if it is to provide a service to you; if we require your data for our legitimate purposes or in order that we comply with the law. Caroline Palmer Photography agrees to keep images for at least one year from the date they are taken.
When there is no longer a customer, business or legal need to retain your information, it will be deleted.

5. How we protect your data

In line with good practice, we protect your personal data against unauthorised access, use, accidental loss or corruption. We do this by using encryption and password protection, to protect your personal data and the systems they are held in.

6. Sharing your data

CP Photography will request permission before sharing data in the form of information or images with any other party including wedding venues.

7. Your Rights

You are legally entitled to see any data that we hold on you and to amend, correct or delete such information.